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Document Destruction For Businesses In Altoona Pennsylvania

Document Destruction for Businesses In Altoona Pennsylvania

If you own your own business you should take a moment to think about how you store, maintain and destroy confidential information. It is not simply a professional obligation; document management in Altoona PA is a necessary safeguard for you and your customers. Stolen information can not only give your business competitors an edge, it can also come back to haunt you in court. More and more cases of identity fraud end up as class action lawsuits against businesses that failed to properly destroy personal information such as credit card account numbers or social security information.

Which Documents Do You Store and Which Do You Destroy?

Large businesses often use a Altoona PA document destruction company that specializes in safely destroying sensitive information. The documents are stored in locked bins and the shredding company removes and destroys them. If you run a home office, there are some especially sensitive documents to be aware of. Any credit card information from a clients account to business credit applications should be destroyed. Bank statements should be kept for no longer than one year. Paycheck information can be destroyed after the W2 is obtained. All bills should be shredded after you pay. If you keep utility bills for comparison, shred them after one year. Any of your companys stock portfolio, retirement plans or other financial information can be destroyed after you receive the annual statements that cover the whole year. Expired IDs, ATM receipts, check carbon copies and all business junk mail should be destroyed immediately. Even something as simple as an airline reservation printout could display personal information. Whenever you are unsure, destroy it.

Document Destruction as Law

Destroying personal, financial and confidential documents is reaching new levels of importance in this age of identity theft. Criminals have demonstrated time and time again just how easy it is to obtain fraudulent credit based on information they have stolen or found. Corporate espionage is at an all time high. While hacking is a concern, good old fashioned dumpster diving is still a popular method to steal financial reports and trade secrets. Class action lawsuits regarding the misuse or loss of personal information have spurred government agencies to take notice. It is also common for document destruction policies to be written into business contracts with government agencies. Legislation such as the Fair and Accurate Credit Transactions Act of 2003 are safeguards used to ensure sensitive or personal information must be properly stored, secured and destroyed.

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