Following are the points that a business should consider before deciding on the CMS it purchases
- Type of site - Every business owner should first of all consider the format of his/her website. It needs to be assessed if the website is a blog, a small website with basic functionalities, a highly interactive e-commerce website with tons of data volume. Each content management system varies in its functionalities and features and figuring out the type of site can be a good first step.
- Functionality - If the website will have a lot of features like blogs, online payment, chats etc. it would require a more evolved CMS. But if it is a static website with not too many features a simple CMS would do.
- Future costs - A large and interactive dynamic website with lots of content and features requires ongoing support and maintenance. This in turn requires higher expenditure. A business should commit to a CMS only if it has the budget for the annual CMS fees. It makes more sense for a business if it keeps a simple website that it can keep up-to date than a fancy website which it cannot support properly.
- Flexibility - A business should decide how much flexibility and agility it requires. As business grows the website owner might need a website that can adjust, adapt and add things quickly and easily. For e.g. its future plans can include inclusion of a video or a blog etc.
- Third party integration – If the website offers any integrated third party application like online chat the CMS needs to create provision for that.
- Compliance consideration – Some websites like bank or credit union websites need to be compliant as well. The right CMS would have the safety features and functionalities in-built which will help the website in meeting the compliance requirements.
- Company or community backing – While using the CMS it happens fairly often that the user faces a roadblock. If the CMS has a strong backing in the form of user community it will be easier to get answers to problems and challenges. The community can also help by giving solutions and step to step guides in case the website wants to make changes to the site's structure, layout or add a new feature.
It is vital for every business to do its homework well before zeroing upon a CMS as a wrong CMS can prove to be an unnecessary wastage of organization's time, resources and efforts.