Law & Legal & Attorney Wills & trusts

How to Obtain Copies of Probate Documents in Columbia County, Florida

A common question that I'm asked as an estate planning attorney is how to obtain a copy of a deceased person's last will and testament or other probate court filings. Because probate records are public court records that anyone can read, if a will has been filed for probate then you should be able to obtain a copy of it. And with modern technology comes the ability to locate information about a deceased person's estate online, and in most cases for absolutely free.

But while you may not be able to view copies of the actual will and other documents that have been filed with the probate court for free (many courts have started charging for the ability to view documents), at the very least you will be able to see a list of the documents that have been filed, who has been named as the executor of the estate, which attorney the executor has hired, and the name of the judge presiding over the case. Some courts even list the names of all of the beneficiaries of the estate. This will then give you the ability to request copies of the will and any other documents you are interested in viewing from the probate clerk's office, or you can try contacting the executor or the executor's attorney for additional information.

How to Find Out Where a Probate Estate Has Been Filed

One side note - how do you determine the appropriate probate court where an estate is being, or has been, probated? An estate is probated in the county where the deceased person lived at the time of his or her death, or, in some cases, the county where the deceased person owned real estate.

Use the following website to locate the correct name of the county by plugging in the name of the city where the deceased person lived or owned real estate: City - County Search.

How to Request Copies of Probate Court Documents

Once you have located the appropriate county, an online search can be done for that county's probate court or probate court dockets. This can be tricky because in some states the probate court is not actually called the probate court, it could be referred to as the "circuit court," "surrogate's court," "orphan's court," or any other number of courts. But be persistent - since probate occurs in each and every county across the country, chances are you will be able to locate the appropriate court's online information.

Once you have located the appropriate county, usually the steps involved in obtaining a copy of a will or other probate document directly from the probate court will include the following:
  1. Appearing in person and asking for a copy of the will or other probate document, or making a written request by fax or mail if applying in person is not feasible.
  2. Paying a copying fee for the number of pages that the will or other probate document contains. These fees usually range from $1.00 to a few dollars per page.
  3. Providing a self-addressed, stamped envelope for mailing the copies if the request is not made in person.

How to View the Online Probate Dockets for Estates Probated in Lake City, Columbia County, Florida

If the estate you are interested in is being probated in the Columbia County Circuit Court located in Lake City, Florida, then follow the links and instructions provided below to view the Columbia County probate court dockets online. Other cities located in Columbia County include Fort White, Lulu and Watertown.
  1. Click on the following link to the website for the Columbia County, Florida Clerk's website: Columbia County Clerk of Courts.
  2. Scroll down to the bottom of the page and click on Records Search.
  3. Click on Public Records Search.
  4. Click on I accept the conditions above.
  5. Enter the deceased person's last name and first name as indicated and then click on "Search."
  6. Once you locate your probate case, click on the case number. You will then see the complete probate docket by date along with the name of the petitioner/personal representative, petitioner's attorney and the name of the judge presiding over the estate.

Once you locate the documents you want to have copied, you can go back to the county clerk's home page. At the top of the page click on Contact and then on Phone Directory where you will find all of the contact information for the clerk's office, including the address, telephone numbers, email addresses and fax numbers. You can then visit the clerk's office in person or give the probate department a call or send an email determine their procedure for obtaining the copies and the costs involved.

NOTE: If you follow the instructions above but nothing happens, either the website is being updated, in which case try back at another time, or your internet browser does not like the interface at the top of the page, in which case once you land on the main search page, at the top of the page click on the words "Turn off this Top Frame" and then follow the remaining instructions. Alternatively, right click in the clerk's frame, select "this frame," and then select "show this frame only."

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